Understand important mail. Reply with confidence.
DokuMentor is the AI companion for important mail and paperwork, from official letters to insurance correspondence, remarkably simple to use. It saves time and energy, makes everyday life easier and helps you understand letters as well as your own rights and obligations. It reads the letter, explains it in plain language, drafts the right reply with you on your own letterhead as a DIN 5008 PDF and keeps an eye on deadlines, contracts and every document. On German servers, with data protection above all else.
Many ways in. One clear way out.
Whether photo, upload, email, messenger or call: no matter how the document arrives, DokuMentor runs it through the same reliable pipeline: read, protect, explain, reply.
Photo & scan
Photograph your letter, even multiple pages. Crop, straighten, done.
Upload
Upload PDF, JPG or PNG directly. The text layer is captured cleanly.
Your own DokuMentor address
Simply forward your mail to your personal address. DokuMentor files it and takes care of whatever you ask.
Messenger & call
Control DokuMentor via a messenger like WhatsApp or Telegram, or simply call it, without typing a word.
Sorted automatically
DokuMentor recognizes every document on its own, gives it a sensible name and files it in the right place. Entirely without your involvement.
Straight into the Vault
Important mail is recognized, anonymized, renamed and stored securely in the digital document vault, always within reach.
OCR
Text is reliably extracted from photos and PDFs.
Anonymization
Personal data is anonymized before any text reaches an external AI.
Explanation
Sender, subject, type and deadlines, prepared in plain language.
Reply as PDF
Drafted in dialogue, approved on your own letterhead and filed as a DIN 5008 letter.
Research online, when it helps
On request, DokuMentor researches a specific letter online for you: what currently applies, which rights and obligations you have and what is customary right now. That way you get not just an explanation, but the right context to go with it.
Utmost sensitivity. Uncompromisingly protected.
Official, financial and health mail are among the most sensitive things there are. That is why data protection at DokuMentor isn't an afterthought, but part of the foundation.
Nothing is made up
DokuMentor invents no information. If something is unclear, it is made transparent, not guessed.
Anonymized before any AI
Personal data is removed from the OCR text and anonymized before anything reaches an external AI.
Originals stay in the system
Your original photos and PDFs never leave the system. Only the protected text is processed.
German servers
Hosted in Germany, data protection above all else: for highly sensitive official, financial and health mail.
Anonymized before any AI reads. Measured, not claimed.
At its core runs AnonX, our own anonymization building block: it replaces personal data with placeholders before any text reaches an external AI. Results from our internal benchmark:
- 99.9%
- Precision across all categories
- 0.99 / 0.98
- Names · Precision / Recall
- Almost none
- False positives
- ≤ 1.5 s
- per page
- Complete
- Master-data coverage
Replies, deadlines, order.
DokuMentor is advisor, writing assistant, deadline manager and file archive in one. Everything stays structured and under your control.
Intelligent file archive
DokuMentor automatically recognizes which case a letter belongs to, gives it a sensible name and files it correctly. You never lose the overview.
Reply as a DIN 5008 PDF
Letters take shape in dialogue, including your choice of tone, and are exported on your own letterhead as a standards-compliant letter and filed.
Deadline manager
Deadlines are detected, added to your calendar and reminded in good time. DokuMentor knows every deadline.
Contract management
Recognize and manage contracts: provider, term, notice period and costs at a glance, with a reminder before they expire.
Vault (document vault)
Certificates, deeds, contracts and official notices stored securely and in a structured way, always within reach.
Multi-profile for families
One account, multiple profiles, for your family, grandparents or the people in your care.
GDPR self-service
Data export and deletion in your own hands, logged and traceable.
Understand – at your level.
DokuMentor explains the same letter at four depths. Switch levels at any time, from a quick overview to full technical detail.
Normal
Clear and to the point: what it's about, what it means for you and what to do.
Plain Language
Short sentences, no jargon: understandable for everyone.
Translation
The same content in the target language of your choice, freely selectable.
Pro
Technically deep, with the relevant details, legal sections and context.
Paperwork that finally feels clear.
And it happens remarkably fast and simply. DokuMentor is in closed beta and launching soon. Secure Early Access, and we'll show you just how confident dealing with important mail can be.